Staff availability
Activity sessions can only run when a qualified leader is available. Xircuit lets every leader or coach maintain their own availability — and the booking system automatically hides sessions for which no leader has confirmed they are free.
Request a demoXircuit's staff availability module lets you set working hours, recurring schedules and one-off exceptions for every team member. The booking system draws directly from live availability — so clients are only ever offered slots that someone on your team can actually take.
Staff schedules feed live into the booking engine — no lag, no manual updates between a rota change and client-facing slots.
Block individual days, holidays or training sessions as one-off exceptions without rebuilding the whole schedule.
Set different hours for each team member — part-timers, job-sharers and contractors all managed correctly from the start.
Reassign services to a cover colleague instantly when someone calls in sick — affected clients can be notified automatically.
Apply a closure across all staff with one action — public holidays, refurbishments and emergency closures handled in seconds.
Sports clubs that move coach availability into Xircuit commonly cut weekly session-planning time dramatically — often from several hours down to under 30 minutes — by removing the manual phone-round.
Yes. Each staff member has a day-by-day schedule so you can configure different start and end times for every day of the working week.
Add a holiday block to their schedule and Xircuit hides their slots automatically for that period. Existing bookings in that window are flagged so you can reassign or contact clients proactively.
Yes. Assign a service to multiple staff and clients will be offered any slot where at least one of them is available — the system handles the distribution automatically.